TOWN OF CLYMAN, DODGE
COUNTY
ANNUAL MEETING
April 13, 2010 @ 7:30
PM
Board Members Attendance: Chairman Dave Blank,
1st Supervisor Nancy Schlender, 2nd Supervisor
Chuck Burkholz, Treasurer Sandy Thoma, Deputy
Clerk Pam Antholt.
Attendance: Sherry Haase, Marjorie Gahlman,
Mary Kreuziger, Lynn Zimmerman, Marv & Barb
Hanke, Brian Kasssubi, John Haase, Amy Nehls,
Jerome & Dorothy Haase, Marylee Peterman,
Tim Dornfeld, Brad & Caroline Bailey, Joe
& Judy Hasslinger, Wally Strauss, Randy
Nehls , Kris Kohlhoff, Jeff Kreuziger, Bob White,
Stan Jones, & Steve Vasic
The 2010 Town of Clyman Annual Meeting was
called to order by Chairman Dave Blank at 7:34pm.
The Pledge of Allegiance was recited.
2009 Annual Minutes: Tim Dornfeld/Sherry Haase
made motion to approve 2009 minutes as presented.
Motion carried.
Jeff Retzlaff Survey Presentation: Jeff did
a power point presentation on the July 2009
Community Opinion Survey. If you would like
a copy of the power point presentation please
contact the Town Clerk or visit the website
at www.townofclyman.org. Jeff reminded the citizens
that PAC Meetings are the 3rd Thursday of every
month with the next meeting April 15, 2010 @
6:30 pm.
Fire Department Grant: Fire Chief John Haase
did a power point presentation on the Fire Department
Grant. He explained the different grants that
were available. He explained the screening process
through FEMA, explaining the financial need,
the award procedure, tracking procedures of
the expenditures, the Town & Villages 5%
contribution, and the reporting system.
John explained that this year Dodge County
Emergency Management and Clyman Fire Department
Members helped complete the 20 page grant application.
After 5 years of rejected applications Clyman
Fire Department received a grant this year for
a total of $121,000.00.
He explained the different equipment that will
be purchased with these funds. Equipment to
include 1 RIT, Air Filling/Cascade System, 14
SCBA and spare bottles, & 9 SCBA face pieces.
He is planning on purchasing the equipment in
the next month and expects to complete all purchases
by the deadline of November 2010. Question about
the cost of the bottles. John explained that
today's technology allows for the bottles to
be 4500 PSI & be much lighter to carry.
This new technology is very costly however the
department members are really going to benefit
from the new equipment. All of the equipment
today is so much more advanced than the current
equipment being used by the Clyman Fire Department.
2009 Annual Financial Report: Treasurer Sandy
Thoma went through the Annual Report. A copy
of the 2009 Annual Financial Report is available
through the Town Clerk. Question regarding attorney's
fees. Attorney fees were under budgeted again
this year because of the continuing conflicts
between ULWR and the Town of Clyman. Question
regarding difference between budgeted income
and expenses in the 2009 budget. Miscellaneous
Revenue was listed incorrectly and the total
needs to be amended to include other miscellaneous
expenses; $12280.53 which would include culverts,
permits, etc. There was discussion regarding
ULWR and the costs we are incurring. Nancy explained
that she is going to meet with ULWR representative's
and try to move forward with ULWR without involving
the attorneys.
There was discussion regarding the farmer's
in the area being compared to having the same
land application regulations as ULWR. It was
explained that today's farmers do have a nutrient
plan in the area but comparing the spreading
of cattle manure to ULWR is not the same. It
was discussed that a farmer spreads manure to
get rid of the waste and does not make profit
spreading manure. It was explained that a farmer
would not leave a crop land vacant because a
farmer grows crops to make money and therefore
would only spread on land in between crops.
It was also explained when a farmer is spreading
manure they would not over apply because they
have to follow the nutrient plan that's regulated
by the state. Today's farmer makes money in
harvesting his crop so therefore over applying
and then planting a quick growing crop like
Sadan Grass would be not wise because the nutrients
if not monitored will a weak crop. It was explained
that ULWR continues to leave vacant land for
spreading and there was discussion regarding
them over applying in the past.
It was discussed that ULWR is monitored by
the DNR and if it is the board's responsibility
to oversee the spreading in the Town of Clyman
by all farmers and companies that spread waste
in the Town of Clyman. Further discussion took
place explaining that ULWR requested a CUP from
the Town of Clyman and after an appeals process
was approved a CUP by the Town of Clyman's Appeals
Board.
There was discussion regarding the Town Board
being responsible to make sure CUP's are complied
with. It was explained that the Town Board ultimately
is required to make sure the CUP is complied
with. It was noted that while certain Town Board
members do not agree with the CUP issued by
the Town's Appeals Board to ULWR it is still
their responsibility to make sure it is being
enforced.
Chairman Dave Blank asked if anyone had any
other questions regarding the 2009 Annual Treasurer's
Report.
Randy Nehls/Marylee Peterman made motion to
accept Treasurer's report as presented with
a change under miscellaneous revenue total to
balance with the total miscellaneous revenue
received. Motion carried.
Burning Ordinance - Chairman Dave Blank explained
that the town board is looking to pass an ordinance
for controlled burning and anyone who is planning
on doing a controlled burn should call Dodge
County Non-Emergency number. If you are unable
to locate this number feel free to call Chairman
Dave Blank or Fire Chief John Haase.
Hwy 26 Expansion Project - The DOT is making
Hwy 26 four lanes. Dave explained the Hwy 26
expansion project will begin at Hwy 26 &
Hwy 60 in the Town of Clyman. There are a number
different phases that will be taking place along
Highway 26. This summer they plan on raising
6 homes along Hwy 26 in the Town of Clyman.
Dave & Chris are meeting with the contractors
later this month to discuss further. All lands
that the DOT are interested in acquiring will
be finalized by November of 2010. The project
will then move south through the Town of Clyman
into Emmet and will go to Johnson Creek. Dave
and Chris have been attending regular meetings
with We Energies, DOT Engineers, Dodge County's
Highway Commissioner, Union Pacific Railroad
representatives, DNR representatives, contractors
and sub contractors. There is currently a DOT
map located at the Town Hall and if you have
any questions regarding the project please contact
either Dave Blank or Chris Spilker for further
information.
Dumpster Days - May 1st is dumpster days 7:30
- 11:30 down at the Village garage. Tim explained
that anyone who is putting in any appliances
will be required to have a certified statement
stating that there is not any Freon in the appliances.
Tires will be collected at $3.00 for normal
tires. Tim explained that larger tires should
be brought down for adjusted pricing.
Re-Evaluation in the Town of Clyman - Dave
explained that the Town of Clyman will be doing
a re-evaluation this summer and he encourages
citizens to let the assessor view your home.
If you choose not to have the assessor on your
property citizens run the potential of being
re-evaluated incorrectly and possibly being
over assessed. The assessors could evaluate
the property at a higher value with the idea
there is something you don't want them to see.
The Appraisal company the Town of Clyman Board
hired is Equity Appraisal and citizens will
be receiving postcards from them in the next
few months.
Snowplowing - Currently we work with Dodge
County. There was discussion regarding Dodge
County doing the work for the next snow season.
There was also discussion regarding going with
other contractor's. BobWhite/Mary Lee Peterman
made motion to continue with Dodge County for
snowplowing in 2010. Motion carried.
Donations -
Baseball Teams: There was discussion about
the boys/girls combining into one team this
year. Issac Dornfeld has posted flyers around
the Town and Village and if anyone is interested
in signing up they should contact him at 920-988-6106.
Judy Haslinger/Tim Dornfeld made motion to donate
$200.00 to the Boys/Girls Baseball team. Motion
carried.
Senior Citizen- Jerome Haase/Joe Hasslinger
made motion to donate $100.00 to the senior
citizens. Motion carried.
Santa: It was noted that (Santa) Don does not
accept pay and asks citizens to bring can goods
that are donated to the local food pantry. It
was also noted that the children really like
Santa and Amy Nehls is doing a great job with
coordinating Santa and the goodie bags for the
kids. Lynn Zimmerman/Randy Nehls made motion
to donate $150.00 to the Santa fund. Motion
carried.
Swimming: Lessons will be July 26 - August
5th. Sherry Haase/Tim Dornfeld made motion to
donate $200.00 to swimming. Motion carried.
Rabies Clinic - Gentle Healer Clinic will continue
to do the rabies clinic for the Town and Village
later in the year.
Road Inspections - Road Inspections will be
April 27th & April 28th. Dave will be going
around picking up tires and if anyone witness's
illegal dumping should contact Dodge County
Sherriff Department. If you are doing work in
the town with your ditches or culverts please
contact a board member to let them know. Dodge
County was commended for their work on Quest
Road.
Ditch Mowing - It was recommended that town
residents remove stones around there homestead
to avoid damage to the equipment used by Pridesworks
to cut the ditches. Cleaning up the ditches
allows him to cut more efficiently. If his equipment
is damage that requires down time to fix it
and he does all the work himself.
Website - There is question regarding the minutes
on the website being updated on a monthly basis.
The clerk explained that she forwards a copy
of the minutes/agendas at the same time she
posts.
Eagle Road Culvert -There was discussion regarding
the culvert was a 6 foot pipe and now it is
only 4 feet deep. It was explained that Dave
was advised by Pete Thompson of Dodge County
Highway to construct the culvert. There was
a question regarding the size of the pipe. Dave
explained he wanted a longer pipe but county
recommended the job that was completed. There
was discussion regarding putting guard rails
up. It was noted that Dave has already contacted
Dodge County regarding putting up guard rails.
Appointed/Elected Clerk for the Town of Clyman
- Pam Antholt as deputy clerk did a presentation
regarding the clerk's duties. She explained
that she was advised by Chairman Dave Blank
to shadow Clerk Chris Spilker and give him a
list of duties she is required to do. Pam gave
out a copy of duties & responsibilities
for the clerk position. Discussion was held
regarding her duties. Discussion was held regarding
the position in being appointed rather than
elected. Pam explained that the entire board
could be re elected and if the Clerk is also
re elected there is no one in a position to
continue the jobs already being performed. It
was discussed the knowledge and amount of information
and schooling today's clerk is required to know.
It was discussed the current clerk is currently
enrolled in her 3rd year of schooling through
Wisconsin Municipalities Clerk's Association.
The amount of meetings required with the DOT
and the Highway 26 expansion project have also
added to the work load of clerk duties. It was
discussed the amount of extra work required
with ULWR and the CUP. It was explained the
amount of work regarding the New Lagoons and
the clerk being the liaison between the Town
Engineer and ULWR. While it is considered a
part time job the current clerk is expected
to put in 30 hours a week including office hours,
weekends and night time hours.
Discussion was held regarding the clerks current
salary. The current clerk earns $10k regardless
of the work load. Discussion was held about
comparing today's clerk to an executive secretary
for a $1 million dollar business. Currently
this is the same amount that of cash flow that
runs through the town's books in one year. Discussion
held about the town having a clerk and a deputy
clerk. The Town of Clyman has had a deputy clerk
for many years and only uses them on an as needed
basis. Question raised about if the town would
hire a full-time clerk would a deputy clerk
still be needed. The current clerk felt that
a deputy clerk would not be needed unless the
clerk is gone for extended periods of time for
training. Discussion was held about no one in
the town applying for the position when the
current clerk resigned and then was asked by
the town board to finish her term.
Discussion was held regarding putting the question
on the September Primary election referendum.
The clerk will be doing research regarding the
proper procedure and full filling all state
statues in regards to asking the question at
the next election.
The town board will be discussing this further
at future meetings and the clerk will do the
research regarding putting the question on the
September election.
Motion by Lynn Zimmerman/Jeff Kreuziger to
put the question of changing the position of
the Town Clerk from elected to appointed at
the next election as a referendum question.
Motion carried.
It was discussed having a special meeting prior
to 2011 budget and caucus meeting to discuss
salary for the Town Clerk position.
Randy Nehls/Mary Lee Peterman made motion to
adjourn at 10:31pm. Motion carried.
Respectfully Submitted,
Chris Spilker
Town Clerk
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